How does AI transcription work for site surveys?

AI transcription in SiteSurvey converts spoken voice notes recorded on site into structured text, which is then used to populate report fields automatically. Surveyors speak their observations directly into the mobile app rather than typing notes by hand, reducing data entry time significantly.

When a voice note is saved, it is sent to the transcription engine, which returns a text version within seconds. SiteSurvey then applies its AI layer to map the transcribed content to the relevant form fields, such as condition ratings, measurements, or action items, depending on the form template in use.

The process works offline as well. Voice notes recorded in areas without a signal are queued locally and transcribed automatically once connectivity is restored, so field teams are never blocked.

Transcription accuracy improves over time as the system learns the vocabulary and terminology common to your organisation. Surveyors can review and correct the auto-populated fields before submitting a report, ensuring the final output reflects exactly what was observed on site.